About Us

Hawthorne Health is the leading community site network, with 50+ sites across the U.S. and leveraging intelligent technology to accelerate patient access, improve retention, and reduce study costs. By embedding high-quality, compliant research within local communities, Hawthorne makes clinical trials more accessible and convenient for patients.

Traditional trial sites are often fragmented and inefficient. Hawthorne streamlines the process by making trials scalable, cost-effective, and patient-centric. By bringing research directly into communities, Hawthorne shortens timelines and helps bring better treatments to market, faster.

About this role:

Hawthorne Health is seeking a Site Readiness Manager to lead the setup of sites across our growing clinical research network. In this role, you will evaluate site capabilities, align studies to the right investigators, and provide data-driven patient recruitment forecasts to support business development and study delivery. You will be a key bridge between our sites, sponsors, and operational teams, helping to secure and successfully launch new trials within the network.

Responsibilities:

• Lead and coordinate all aspects of on-site visits for sponsors and contract research organizations (CROs) during the sales and startup phases. This includes preparing sites, facilitating discussions, and presenting key information about our network's capabilities.

• Collaborate with the commercial and feasibility teams to review incoming project opportunities, assess site capabilities, and strategically select the most suitable sites from our network for specific projects.

• Develop and maintain site capability profiles, investigator experience databases, and patient population insights for all network locations.

• Create detailed feasibility reports, including enrollment projections, site selection recommendations, and risk assessments.

• Work closely with the operations team to ensure a smooth handoff from the pre-award phase to project execution. This includes communicating critical information from pre-site visits (PSVs) and ensuring all relevant details are shared with the broader project team to facilitate a successful study startup.

• Analyze historical site performance metrics (e.g., enrollment rates, screen failure rates) to inform feasibility strategies.

• Assist in strategic growth planning by identifying gaps in network capabilities and opportunities for new therapeutic focus areas.

• Act as a key point of contact for sponsors and CROs during on-site visits, building strong professional relationships and effectively representing our network's expertise and commitment to quality.

Qualifications:

• Bachelor’s degree in Life Sciences, Healthcare, or related field.
• 3+ years of experience in clinical research feasibility, site development, clinical trial start-up, or patient recruitment planning.
• Solid understanding of clinical protocols, ICH-GCP, and study start-up processes.
• Experience working directly with clinical research sites, investigators, and sponsors.
• Proficient in feasibility platforms, CTMS, CRM systems, and Microsoft Office Suite.
• Exceptional analytical, organizational, and project management skills.
• Strong communication and interpersonal skills to effectively engage internal sites and external partners.
• Ability to interpret complex study protocols and translate into operational and patient recruitment considerations.

Preferred:

• Prior work in a clinical research site network, Site Management Organization (SMO), or Integrated Research Organization (IRO).
• Familiarity with multiple therapeutic areas (e.g., CNS, cardiology, oncology, vaccines, etc.).
• Experience supporting feasibility for both early and late-phase clinical trials.
• Understanding of decentralized and hybrid trial models.

Location:

100% remote. Eastern time zone work hours preferred.

Up to 50% travel.

To find out more about Hawthorne Health, visit: https://hawthornehealth.com